Russell King Associates take the privacy of our clients and candidates extremely seriously. We are a recruitment business based in London, operating in London and the surrounding areas, providing work-finding services to clients and candidates.
This policy aims to inform our candidates, clients and website users how Russell King Associates is committed to protecting the privacy and data of all individuals in compliance with the EU General Data Protection Regulation 2016/670 (“GDPR”)
How We Receive and Use Information
Russell King Associates receive your personal data when you apply directly for an advertised role via our website; when you apply directly to be a candidate for whom we can facilitate a job search or via a third party when you respond to a job post placed by on a job board on behalf of a third party client.
This statement explains how we process personal data received into our organisation.
When an individual chooses to register with Russell King Associates, it is made clear that you must consent to us collecting and storing your personal information. You will not be able to submit your enquiry or details to Russell King Associates without consenting to this. Such personal data may include but is not restricted to, your name; contact details; address; employment history; mobility and education.
Throughout various means of communication, for example telephone conversations and face to face interviews, Russell King Associates may collect personal information with regard to employment preferences, strengths, and work experience which may be stored on your personal record. This information facilitates our ability to support your job search and to provide a basis for recommendation when short-listing candidates for a particular role. By explicitly providing consent when you register with Russell King Associates you are providing permission for our storage of this information. Russell King Associates will never share personal information or a Curriculum Vitae with a third party without your explicit consent.
Due to the nature of recruitment, a significant number of candidates reconnect with our organisation periodically. It is not uncommon for this to occur years after we have placed them in a role. For this reason, your consent includes explicit consent to retain your personal details until such time as you wish us to delete your records from our database or refrain from further engagement.
If you do not consent to Russell King Associates storing your personal data or setting up a personal registration for you, please do not submit your Curriculum Vitae for any roles advertised on our website. We are unable to process your application without receipt of consent to process and store your personal information.
Our Promise to Our Candidates
We will never share our candidates’ personal details or Curriculum Vitae with a third party without the candidate’s explicit consent, and then we will only share the personal information with that one company or individual.
Contacting Us Directly
If you contact one of our Recruitment Consultants directly and request for them to consult with you regarding your job search, or regarding a particular job role, you are giving your consent to Russell King Associates processing your email and the data contained within your email for lawful purposes as above.
By sending an updated Curriculum Vitae directly to one of our Recruitment Consultants you are giving consent to Russell King Associates processing and storing that information, as above. As referred to in our privacy notice, we will not share your information with any third party without your explicit consent.
Request to Have Personal Data Amended
It is likely that over time your employment history will require updating as you transition to new roles or receive promotion. Russell King Associates aim to update your registration within two weeks of receiving an updated Curriculum Vitae.
Under the GDPR you have the right to ask for access to your personal information. Once Russell King Associates have correctly verified your identity, we will provide the information you requested within 30 days.
In the unlikely event that you find the personal data stored about you by Russell King Associates is inaccurate, you must advise us immediately. We will amend your personal registration within two weeks.
Request to Have Personal Data Removed or Deleted
Upon receipt of a request to delete an individual’s personal registration, Russell King Associates will ensure that your personal record is deleted within 30 days.
Where Russell King Associates have placed a candidate in a role, they are required to retain evidence of that placing so that contractual obligations can be met by the client. We will, however, take the necessary precautions to ensure that only minimal personal data is retained, and we will not make further contact with the candidate.
In previous cases where Russell King Associates have received permission to share personal information with a third party, for example in the process of short listing for a role, we aim to advise that third party of the candidates requests for personal data to be removed if communication has been in the last 12 months.
In the case that you wish to be erased from our recruitment database, then you should contact us at our email address email@example.com. Please make it clear in your request that you want to be erased, rather than simply marked as no longer job seeking.
Notification of Breaches
Whilst Russell King Associates do not store, or at any time request, financial information from candidates, we do store highly personal information contained within your Curriculum Vitae. We are aware of our responsibility as a recruiter to protect your information and to only share details with third parties upon receipt of your explicit consent. All our systems are protected and only Russell King Associates staff and the consultants working for Russell King Associates have access to the personal information stored in your registration.
In the unlikely event that our computer systems are compromised and there is a potential loss of confidentiality we will immediately report this breach to all of our candidates.
In the unlikely event of personal data being taken or exposed from Russell King Associates records without our consent, we will provide reports surrounding that exposure within 72 hours of being notified of such an event and take any action necessary to restore security of your personal data.
If Russell King Associates receive a request for access to personal information, we will accurately verify the individuals identify before releasing your personal data to you. We will not release information to any third party.
If you would like to make a request for access to your personal information please contact: firstname.lastname@example.org